Working with Posting Dates in Microsoft Dynamics 365 Business Central

By -

It's standard practice in accounting to "lock" down closed or future periods to prevent users from posting. Within Dynamics 365 Business Central you have what I call a company setting and a user setting. The company setting affects all users within the company, I refer to this as the "rule" and the user setup allows you to make an exception to the rule. 

General Ledger Setup

Within the General Ledger Setup window, you have the Allow Posting From and Allow Posting To fields. I often recommend to users that you want to populate these fields with the current account period to restrict users from posting in the wrong period. You also have the option to set dates for the Deferral Postings as well. Keep in mind that the deferral dates may be different than the standard posting dates because you're more than likely posting into the future for the deferrals. 

The General Ledger Setup is what I refer to as the "rule."


User Setup

If you need an exception to the rule, for example you have a user that should be able to post in a prior period then you can set that up within the User Setup page. You also have the ability to set posing dates for deferrals as well. 


In conclusion, managing posting periods effectively in Dynamics 365 Business Central involves a two-tiered approach: company-wide rules set in the General Ledger Setup, and individual user exceptions configured in the User Setup. By establishing posting restrictions through the Allow Posting From and Allow Posting To fields, alongside deferral posting dates, users can maintain accuracy and prevent errors in financial reporting.

Kristen Hosman is a Microsoft MVP in Denver. She works with Dynamics 365 Business Central and related technologies. You can also connect with her through this link: Kristen Hosman | Linktree

Comments

Anonymous said…
What if I need to post to a prior FY and I’ve already closed the income statement?
April 20, 2024 at 2:31 AM
Kristen Hosman, Microsoft MVP said…
If you've already closed the income statement for a prior fiscal year, you can still post an entry and then close the income statement for a second time. Remember to update the allow posting dates for the user that will be posting the entry and the closing entry.
April 21, 2024 at 8:49 AM
Post a Comment

Popular posts from this blog

Microsoft Dynamics 365 Business Central: adding new licensed users to BC

By -
Image
Adding a new licensed user isn't hard to do within Business Central (BC).  Prerequisite: license is purchased and available to assign to user. You also must be an Internal Admin or have proper security within BC to complete these tasks.  Microsoft 365 admin center Assign BC license to user. Dynamics 365 Business Central Navigate to Users page. Select Process > Update users from Microsoft 365 Update users from Microsoft 365 > Next Update users from Microsoft 365 > Next Update users from Microsoft 365. Review the updates within this window and click finish. Lastly assign user group or permission sets and assign company access.  Version: US Business Central 22.1 (Platform 22.0.58213.0 + Application 22.1.55890.56216) Written by: Kristen Hosman, Microsoft MVP
Read more

Invited External Accountant in Dynamics 365 Business Central now what?

By -
Image
This blog describes what comes next after you invite an External Accountant. If you need to invite an External Accountant than visit this blog:  Invite External Accountant in Dynamics 365 Business Central (kristenhosman.com) You've invited an External Accountant now what? What happens after you've successfully invited an External Accountant? You receive the below message in Dynamics 365 Business Central and your external accountant receives an email.  Steps your External Accountant should take Have your external accountant look for an email with a subject line: You have been invited to Microsoft Dynamics 365 Business Central. The external accountant should click on the link provided in the email. They will be redirected to a Microsoft sign in window. In my case the external accountant email isn't listed so I'm going to select use another account. Enter email. Next window suggests that a code was sent to email. Go pull code from email and enter into next window. Accept t
Read more

Dynamics 365 Business Central - Is this a feature or a bug? Filtering and posting General Journal lines

By -
Image
This blog is inspired by something I just learned from James Bowles .  Scenario: I have a General Journal with multiple lines and only want to post certain transactions/lines.  In my example I am going to filter on the Posting Date field so only the 04/30 transaction is posted. Once the posting is completed you will see the remaining lines in the journal.  Review the General Ledger Entries and you see only entry posted was the 04/30. Written by: Kristen Hosman, Microsoft MVP
Read more